Can A Company Run A Background Check On You If You Transfer Within The Company

Groundwork checks are performed at the final stage of the employee pick procedure. Put simply, they're legal checks into a candidate's past to cheque that they really are who they say they are.

When you've decided on the person y'all'd similar to hire, an employment groundwork check will provide extra reassurance that your candidate is qualified for the position and will pose no legal threat to your concern. Companies that practice not run a background check risk potential liabilities from issues that may arise when a candidate has been untruthful, or omitted details of their employment or criminal history.

Groundwork checks tin can take many forms. The most common examples are checks of:

Criminal records
Credit reports
Driving records
Verification reports (due east.one thousand. identity, didactics, piece of work history, SSN).

When you perform a candidate background check every bit a pre-status of employment, you lot are legally obliged to work in accord with the Fair Credit Reporting Act (FCRA.) The FCRA is a federal law that governs the production and apply of consumer reports for employment. The law is there to protect you as an employer, from claims of negligent hiring, and your candidate from privacy breaches or discrimination.

Using these types of checks help yous uphold your conclusion to hire your best candidate or avoid hiring someone who proves unsuitable.

Why bear a background bank check through Workable?

Workable integrates with Checkr – an online platform that specializes in background checks for employment in the U.S. This partnership helps make your employment background check process:

Efficient: Workable is a platform to manage your unabridged recruiting procedure. Through the integration with Checkr, you can request and run a background check without having to switch windows or log in and out of multiple systems. That way, you tin can keep track of candidates and background reports in i place.
Legally compliant: Background checks are regulated by federal and state laws (east.k. the Fair Credit Reporting Act.) Companies are mainly obliged to:
- Ask for candidates' consent before they perform checks.
- Avoid discriminatory background checks (e.g. genetic data.)
- Keep candidates informed nearly adverse hiring decisions (denying employment based on the check's results.)
- Give candidates information about their rights regarding background checks.
- Give candidates the time and the means to dispute false reports.

All these can be burdensome for companies to do on their ain. Workable and Checkr work together to ensure there'due south a legally compliant process already in place whenever y'all decide to run groundwork checks. Your simply responsibility toward compliance volition be to utilise the same fair standards to all candidates when requesting background checks and using the results to make hiring decisions.

Not using Workable nonetheless? Asking a demo to learn how you can improve your hiring process with our all-in-1 recruitment software.

What does the background cheque process look similar with Workable and Checkr?

Before you start the groundwork checking process, we advise that you explain to candidates that a successful background cheque is a pre-condition of their employment. You lot must:

State that any information plant will be considered when making the last hiring decision
Brand the candidate enlightened that the process will not go ahead without their written consent; and,
Explain that they will be receiving an email from Workable to which they must answer.

To remain compliant, the first time y'all request a candidate background bank check using Workable, you will be asked to sign an agreement with Checkr. This is to confirm that the bank check is for employment purposes just. From then on, you can initiate background checks directly from the candidate's profile in Workable:

Initiate a background check with Workable

There are currently 2 types of background checks available via Checkr (with more than planned for the future.) The Professional option differs from the Standard option past offering an unlimited number of county criminal searches that retrieve candidates' possible criminal records (eastward.g. convictions, charges) from county courts.

Standard	Professional
Social Security Number (SSN) validation	Social Security Number (SSN) validation
Sex Offender list	Sex activity Offender list
Global sentinel listing	Global lookout man list
National criminal search	National criminal search
One (1) county criminal search	Unlimited county criminal searches

After making your selection, Workable will contact your candidate via email asking for their consent. This email will also:

Include the necessary documents that are needed for compliance with the FCRA.
Explain that the results of this background cheque will contribute to hiring decisions and passing the check is a pre-condition of employment.
Provide data about Checkr as the screening company (name, address, contact details.)

When the candidate replies confirming their consent, leave the entire process to Checkr. Checkr's experts will:

Get together the necessary information from the candidate (current address, date of birth, SSN, commuter'south license number & issuing state.)
Conduct their investigation.
Produce a report for you lot.

How to run a background check study

When Checkr's report is ready, you will receive a notification in your Workable inbox and on the candidate's contour:

Run a background check report in Workable — Background check report in Workable

The study volition be marked equally "clear" or "consider":

What does 'clear' mean on a background check?

"Clear" means that aught of concern was establish and you lot tin can continue your hiring process with this candidate.

What does 'consider' mean on a groundwork check?

"Consider" means that the investigation has plant something that you may wish to consider earlier proceeding with the hiring process. Items marked "consider" are there to facilitate your hiring decision—non the make the conclusion on your behalf.

Initiating adverse action after a background check

In this context, "adverse action" means denying employment to a candidate because of data institute in their groundwork check. Should this happen, Workable and Checkr guide you through this process in accordance with the FCRA.

To begin the disqualification process, initiate adverse action directly from the candidate's profile in Workable. (Note: the candidate isn't immediately disqualified once you lot do this, equally they have the right to answer):

initiate adverse action in Workable — Initiate agin action in Workable

At this request, Checkr will email the following to the candidate on your behalf:

A re-create of their background report.
Written notification of pre-agin action (your intent to deny employment.)
The certificate "A Summary of Your Rights nether the Fair Credit Reporting Act."

Candidates can dispute the report within a fix period of time. If they do, Checkr volition perform further investigation gratis of charge. At the end of this process, Checkr will allow y'all know if the report is updated with new information or remains the aforementioned. Then, you can make up one's mind whether to proceed or to deny the candidate employment.

Past using Workable and Checkr combined, you will remain fully compliant and y'all'll have saved your hiring team time and effort. Use the information from your groundwork check reports to make more informed hiring decisions.

Non using Workable withal? Request a demo to acquire how yous can improve your hiring process with our all-in-one recruitment software.

Related reading:

Employer essentials for employment background checks
How to address background check ruddy flags
Setting upwards an Employee Background Check Policy